Contract Review Process

ALL CONTRACTS FOR SERVICES, including those paid with Foundation funds, must go through this process. A contract listing can be found under Number 11 on the following link
ContractSignatureAuthority23.pdf.

IMPORTANT: If a contract for service is NOT provided, please request an invoice, proposal, quote, estimate, etc. and treat it as a contract. This ensures Purchasing will release your Purchase Order.

The two (2) forms that must accompany all contracts/document(s) are found at https://www.muw.edu/finance/contracts

  1. Contract Review Form – complete the top part and attach to the front of the contract. Include correct MUW Box #.
  2. MUW Contract Addendum (January 2019 Edition) – preferably signed beforehand, attach to the back of the contract.
  3. Please visibly mark ALL signature pages with sticky notes and allow at least 5 – 10 days for turn-around.  ALL contracts must be reviewed and signed by at least 4 people. Other contracts require 6 signatures.
  4. DO NOT sign any contracts. The President and VP for Admin/CFO are the only employees who are authorized to sign.
  5. Please use campus mail or hand-deliver all contracts to the appropriate person.

When the contract has received necessary signatures, it will be mailed back to the originating department (use correct MUW Box #).  Write the requisition number on a copy of the approved contract review form and send to Purchasing.  Purchasing will not release a Purchase Order until they have received an approved contract review form.

Remember to keep a copy of the fully executed contract for your records.

Contract Review Forms